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 Additional
Wedding
Considerations
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| Wedding and/or Reception Fee: |
| The non-refundable Wedding and/or Reception Fee will be required to hold the Graves' Mountain Location desired location. If no deposit is received within 10 days of booking the event, we cannot guarantee that the location will be available for you. |
| Chair Rental: |
Graves' Mountain Lodge is the sole provider of rental chairs. Chairs can be rented for the wedding at $4.50 each chair. Graves' Mountain Lodge will also rent altars, pedestals and arches. The cost will also include a delivery fee of $95.00. Chairs will be set up and taken down by Graves' Mountain Lodge at no extra cost.
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| Social: |
| All appetizers and beverages are an additional
expense. A bartender is required if you are having alcoholic beverages.
If a formal reception, glass will be used at the bar for the social prior to the wedding reception
dinner. After dinner, all beverages from the bar will be served out of
plastic cups. If you wish to have glassware during this time, there will be
an additional cost of $2.00 per person.. |
| Dinner Reception at Outdoor Pavilion: |
All meals are served buffet style regardless
of whether you choose Formal or Informal dining. For Formal dinners, the food is
served in silver serving pieces along with china and flatware. A beverage table is provided at no extra cost.
Beverages include water, iced tea, and lemonade. If desired, you may have
Full Wait Staff. In this case, you would not have a beverage table as
glassware would be placed on the table, and someone would pour the beverages
at the table. If you wish to have Full Wait Staff during dinner, the extra cost is $8.00 which will be added to the meal charge. This service would include serving coffee and the wedding cake.
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Included in the cost for the Formal dinner reception
is the set up of the tables. An extra expense will incur if you would like to use a colored tablecloth. There is no extra expense if using the white tablecloths with a six-inch overhand. All glassware, silverware, and chinaware (except cups and
saucers) is included in the cost per person. |
| Coffee Service: |
| Coffee Service throughout your reception is an additional cost of $75.00 for paper / Syrofoam, per 75 people. To have Coffee Service with Irish Mugs the cost is $145.00 per 75 people. There is no extra charge for Coffee Service if you have requested a Full Wait Service, only for the Irish Mugs at $2.00 per person. |
| Cake Service: |
| The staff at Graves’ Mountain Lodge will cut the cake at no
cost and will provide a cake knife if desired. Please advise the Events Coordinator of the name and telephone number of the bakery you are contracting to do your wedding cake. |
| Carving Station: |
| If you wish to have a meat carving station, there will be an extra expense for the carver, the carving board and heat lamp. This cost is $135.00. |
| Toast: |
| Champagne toasts are an additional expense. You
will pay for the champagne, the use of the champagne flutes, and wait staff
to pass the champagne around if so desired. The cost for the flutes is $2.00 per person plus the cost for the champagne. |
| Wedding and Reception Decorations: |
| Decorations for the wedding are your responsibility. If your location is the picnic pavilion and the surrounding areas, then that area will be available to you all day on the day of the wedding for decorating and, if possible, starting at 4:00 p.m. the evening before. All decorations must be removed immediately following your event. If necessary, an extension may be granted at a cost of $200.00, assuming the pavilion is not rented the following day. Decorations can then be removed the next morning between 10:00 a.m. and noon. No exceptions. |
| The area where the bars and stage is located can be removed. Should this be done, the extra charge for
the relocation of these areas is $300.00 per bar or stage. |
| Infants: |
| Highchairs are availale for use at a charge of $5.00 each. |
| Pricing: |
| Children under the age of four years old have not been included in the price quote for your reception. A final head count including the adults and the children over the age of four years old, must be given to Graves’ Mountain Lodge two weeks prior to event. This will be the minimum number charged. There is no exception to this. Virginia Sales Tax, Madison County Meal Tax and Gratuity will be added to this price. Graves Mountain also needs the total number of children under the age of four years old. |
| Bathroom Facilities at the Outdoor Pavilion: |
| Porta-potties are available at no cost. Weather
permitting, two will be located near the outdoor pavilion for the wedding reception. Also, guests may use the bathroom facilities located at the main
Lodge. |
 Additional Considerations:
Clergy or Magistrate, Flowers and other Decorations, Wedding Cake and
Delivery, Wedding Favors, Photographer/ Videographer and Music |
| Accommodations: |
| Graves' Mountain offers three motel units and a wide selection of cabins to accommodate you and your out-of-town guests for the weekend. We will hold a block of rooms for your guests until one month prior to the wedding date. Any room that is not reserved by the assigned cut-off date will be released to the general public. Rates and deposit information can be found on our rate card. |
| A minimum stay is required for weekend weddings. Redwood Suites and the Kite House are perfect locations for wedding guests to stay while at Graves' Mountain Lodge. These accommodations can be reserved for a minimum of three nights. The remaining accommodations require a two-night stay. There is no exception to this rule. |
| Once your wedding plans are confirmed, we encourage you to inform your guests immediately of the lodging available. Deposits are required to secure the reservation. Should your wedding guests need to cancel their reservation, a two-week cancellation notice prior to the arrival date is necessary to refund the deposit. |
| Let us know if you wish to have extra brochures and we will gladly send you some. Need help with dispensing hostess gifts? Let the Events Coordinator know and she can arrange for the gift delivered to the appropriate accommodation. |
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More Considerations:
| Graves' Mountain Jams and Jellies |
Your Events Coordinator can help you with your order |
| Bonfire |
$80.00 |
| S'Mores |
$5.00 per person |
| Firewood |
$85.00 |
| Heater Including Fuel |
$200.00 |
| Apple Crates for Decorating |
$5.00 each |
| Hay Bales |
$10.00 each |
| Television |
$30.00 per day |
LCD Projector
Laptop Compatible |
$100.00 per day |
| VCR/DVD |
$30.00 per day |
| PA System |
$66.00 per day |
| Hay Rides |
$225.00 per use or one hour. The bride or wedding party may choose to arrive to the wedding site in one of our hay wagons. Also hay rides can be available for guests during your wedding weekend., rehearsal dinner or wedding reception. |
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| Copyright of Graves' Mountain Lodge |
| Effective January 1, 2010 |
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